Switching is part of the price.
White-glove migration remains free. We agree the transfer scope, check supported records and help your team get started.
Compare the whole billRoom in your day.
Room in your day.
Room in your budget.
Free core tools change the starting point. Choose the $19 AI and SMS bundle, or pay as you go for occasional help.
One clinician. 200 short US reminders.
| Monthly cost | PracticeVault proposal | SimplePractice Essential |
|---|---|---|
| Core subscription | $0 | $79 |
| 200 one-segment US SMS | $6.00 before Plus credit | Included |
| Optional AI | $19 AI Plus with $3 SMS credit | $35 Note Taker |
| Subtotal without AI | $6.00 + sender fees | $79 |
| Subtotal with AI and included SMS credit | $22.00 + sender fees | $114 |
Illustrative US comparison, checked September 7, 2026. Standard monthly USD prices, excluding promotions, taxes and other services. PracticeVault sender rental, campaign registration and replies require a separate quote; these are not complete bill totals. AI usage is within each subscription’s allowance, which differs by product. No feature-parity claim.
Sources: SimplePractice pricing ↗ · SimplePractice reminder policy ↗
Included reminders.
A different way to price them.
SimplePractice includes email, text and voice appointment reminders in Essential and Plus at no additional cost. PracticeVault proposes free core tools, a small SMS credit with Plus and metered delivery beyond it.
The useful comparison is your overall monthly bill. Depending on segment volume, AI usage and sender fees, either model can cost less.
A little help. A clear estimate.Your tools.
Your tools.
Your pace.
Start with pay as you go, or use the monthly Plus allowance first. Estimate one clinician’s usage below. Sender fees are separate.
DestinationESTIMATED SUBSCRIPTION + USAGE
$6.00 / month
Practice Free + migration$0.00
AI Plus (not selected)$0.00
200 SMS segments × $0.03$6.00
Included SMS credit used$0.00
0 extra audio minutes × $0.03$0.00
0 extra text assists × $0.10$0.00
Sender setup, rental and repliesSeparate quote
No monthly AI subscription. Metered services are optional and require a prepaid balance. This is a usage estimate, not a checkout or the complete provider bill.
Proposed USD rates before tax. US rates cover standard outbound long-code segments including modeled carrier delivery fees; number rental, campaign registration and replies are extra. Austria assumes one-way alphanumeric SMS. Other destinations, live voice, hosted video and insurance transactions need a quote. Active sender fees can continue in zero-send months.
$10 minimum top-up; cash payments and monthly usage can differ. A single GSM-7 SMS allows 160 characters, or 153 per multipart segment. Unicode allows 70, or 67 per multipart segment. Emoji may change encoding. Read the usage definitions ↗
For one clinician sending US segments, let S be your quoted monthly sender fees and N your segment count. Free plus SMS costs $0.03 × N + S. Plus with SMS costs $19 + max($0, $0.03 × N − $3) + S, before AI overages and tax.
For example, with a $3 monthly sender quote, Free reaches $79 between 2,533 and 2,534 segments; Plus reaches $114 between 3,166 and 3,167 segments. The $3 sender figure is an example, not our sender tariff. Registration and replies are additional. Two-segment reminders reach the same cost at half the message count.
Check the fit, not just the number.
Walk through your clinical workflow, insurance requirements, client portal, scheduling, privacy agreements and integrations with us before deciding.